Online board meetings are an excellent way to bring your Board together, without the constraints of time, space and travel. But, there are obstacles to making these meetings productive. This article will provide tips to ensure that your online board meeting is most productive.
Keeping everyone engaged. Online board members might feel less inclined than in person to speak up, which could limit the flow of meetings and hinder discussion. This could cause confusion and miscommunication. This can be overcome when the appropriate technology is employed and clear protocols for communication are developed for virtual meetings.
Board meetings require a considerable amount of preparation. Using software for board management that has document storage can help to keep track of tasks and assignments. This lets the meeting be focused on the most important issues and increases the efficiency of your board.
The mute button can be an important element in online board meetings. When people are working from home, they might have children, pets, or even coworkers. These distractions can make it difficult to concentrate on the discussion. Muting everyone until they’re talking is a simple method to avoid distractions from affecting the meeting. A maximum amount of time to speak can also be set to ensure that no one person dominates a discussion. A person who takes minutes can ensure that all discussions are documented and included in the meeting notes. A time limit for each item on the agenda can help ensure that the meeting runs smoothly.